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FOR WEB AND PRODUCT STUDIOS

SmoothOS reads the meeting transcript, checks each request against the signed proposal and offers a draft invoice for new work. Sprints, Gantt and time sit in the same system.
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New pages appear mid-sprint. Features grow in calls and nobody writes them down. By month end the hours are gone and the proposal hasn't changed.

  1. 9:30

    Sprint board

    The team works the Kite relaunch in a sprint view, with the Gantt chart holding the launch date.

  2. 11:00

    Weekly client call

    Kite asks for a new pricing page. It isn't in the signed proposal.

  3. 13:00

    The scope check

    Once the transcript is in, the meeting page shows a burgundy box: the quote, the speaker, the hours and the amount.

  4. 16:30

    A draft, not an argument

    You create a draft invoice from the box. Kite sees nothing until you issue it from Payments.

WHERE TO START

Scope Shield

Requests outside the accepted proposal are flagged with the quote and speaker. Code prices the hours at the project rate.

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Projects

List, kanban, sprint and Gantt views, subprojects, phases and budgets that warn at 75% and 100%.

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Time

A server-side timer and rates per person, project or agency. Timesheet and approval screens are coming soon.

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  1. 01Weekly callSchedule it with Google Meet or Zoom from SmoothOS.
  2. 02"One more page"The request is found in the transcript and compared with the accepted proposal and earlier meetings.
  3. 03Out of scopeThe careful model returns out of scope, a reason and the hours. Code sets the amount.
  4. 04Draft invoiceCreate a change-request draft. Issue it when you're ready. Until then, the client sees nothing.

THE SCOPE MOMENT

"While you're in there, can we add one more page?"

If the page isn't in the accepted proposal, SmoothOS flags it from the transcript with hours and an amount, and you decide whether to draft the invoice.

How Scope Shield works

Not yet. The recording bot is coming soon. Today, the check runs on transcripts delivered to SmoothOS's intake endpoint. Google Meet and Zoom connect for scheduling and time entries.

Then nothing is billed. The judge returns in scope with a reason. You can also mark any flagged request not billable.

Yes. Project budgets in minutes, money or both warn at 75% and 100%, and the Monday Brief compares effort with budget by person and project.

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