Choose ClickUp if you want one flexible work tool for every team, a free plan to start on, and a large library of integrations, and you already handle invoicing, retainers and client approvals somewhere else.
Choose SmoothOS if you run a client services agency and want tasks, meetings, scope checks, invoices, retainers and a client portal under your own domain in one system, with AI running on your own keys.
| What matters | SmoothOS | ClickUp |
|---|---|---|
| Pricing model | Flat monthly plan set by meeting hours and storage; seat limits apply | Per user per month; Business is $17 billed yearly |
| Free plan | No free plan; join early access | Yes, Free Forever with 60 MB storage |
| Meeting transcripts to tasks | Yes, from delivered transcripts; recording bot coming soon | AI Notetaker turns action items into tasks (uses AI credits) |
| Scope creep detection | Yes, client requests checked against the signed proposal | No scope check against proposals listed |
| Draft invoices from meetings | Yes, a scope alert becomes a private draft invoice | No native invoicing listed |
| Brand memory and client rejections | Yes, per-brand dossier; portal revisions become Avoid rules | No client rejection log listed |
| White-label client portal with your domain | Yes, your domain, logo and colors; custom domain by plan | Guest access; white labeling on the Max plan |
| Retainers with rollover | Yes, hour packs that roll over up to a cap | Not listed |
| VAT and FX on invoices | Automatic VAT mode; rate locked on issue day (Turkish rules today) | Not listed (no native invoicing) |
| AI with your own keys | Yes, your own Anthropic or Google keys | Built-in Claude, ChatGPT and Gemini; own keys not verified |
| Self-host option | Community Edition planned, not available yet | No self-host plan listed |
| Languages (incl. RTL) | English, Turkish and Arabic (RTL) | Several interface languages; Arabic and RTL not verified |
Where ClickUp is stronger
- Flexibility: custom fields, task types and many views (List, Board, Gantt, Table, Mind Map, Whiteboards) shape it to any team.
- A free plan you can start on today, with free members.
- A long list of integrations, including Slack, HubSpot, Google Drive, Dropbox and Box.
- A mature AI suite with an AI Notetaker, agents and automations that is live today, while SmoothOS still waits on its recording bot.
- Your team may already know it, and habits are worth something.
What it costs
- 10 people
SmoothOS: $129 / month: Agency plan covers up to 10 users, 10 meeting hours of AI analysis and 250 GB
ClickUp: $170 / month: Business, 10 users x $17 per user billed yearly. AI add-ons extra.
- 20 people
SmoothOS: $299 / month: Agency stops at 10 users, so Scale (up to 50 users, 30 meeting hours, 1 TB)
ClickUp: $340 / month: Business, 20 users x $17 per user billed yearly. AI add-ons extra.
SmoothOS prices are list prices in US dollars. Extra meeting hours are $4 each and extra storage is $5 per 100 GB a month. Plans carry user limits today (Studio 3, Agency 10, Scale 50). Founding 100 agencies keep 30% off for life. ClickUp: Business plan at $17 per user a month billed yearly (regular price $25), as listed on clickup.com/pricing on 2026-10-19. The same page also still shows an older plan set (Business at $12 billed yearly or $19 billed monthly), and ClickUp says its new plans are rolling out to some Workspaces first. AI add-ons are separate: Brain AI $9 and Everything AI $28 per user a month. Guests and read-only clients have their own limits per plan.
studio-nord-clickup.csv
0/ 500
0 of 500 tasks
Yes. Export a CSV from ClickUp and drop it into the import wizard. Tasks come over with statuses, priorities, dates and assignees matched where possible. Projects, clients and subtasks aren't part of the import yet.
Not fully yet. SmoothOS analyzes speaker-labeled transcripts delivered to it and turns them into a summary, decisions, draft tasks and a scope check. The recording bot that joins your calls is coming soon.
It depends on your team and your meetings. ClickUp charges per user and sells AI as an add-on. SmoothOS charges a flat plan set by meeting hours and storage, and each plan has a user limit today. The examples above show both for 10 and 20 people.
Sources · Checked on 2026-10-19
- SmoothOS pricing (plans, meeting hours, storage, overage)
- SmoothOS trust page (what we don't claim yet)
- ClickUp pricing
- ClickUp: New plans and pricing options
- ClickUp AI Notetaker
- ClickUp: Change your account language and region
- ClickUp: Change the mobile app language on iOS (supported languages)
- ClickUp feedback board: Arabic language request
